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Fixing a Wrong Account Assignment

If bank statement periods have been assigned to the wrong account in Valid8, they will appear as yellow bars in the account grid — typically because of overlapping dates with the correct account. Valid8 automatically marks these periods as unreconciled. To fix this, the incorrectly assigned statements must be unassigned and then reassigned to the correct account. This process does not delete any data.

 

Before You Begin

Have the following ready before starting:

  • Access to the Bank Statements tile
  • The correct account already created in Valid8 to reassign the statements to

Steps

  1. From the process map, click the Bank Statements
  2. In the account grid, identify the incorrectly assigned statements. A key indicator is yellow bars overlapping green bars — this means statement dates are overlapping between two accounts, causing Valid8 to automatically mark the affected periods as unreconciled.
  3. Click on one of the yellow boxes to open the statement detail. Review the statements shown at the top of the window.
  4. Click on each yellow tick to review the unreconciled status. The reason for the unreconciled status is displayed in the text box below the error message.
  5. To unassign the incorrectly assigned statements, click the Unassign icon in the top toolbar. Repeat for each incorrectly assigned statement. When complete, the yellow boxes will be removed from the account grid.
  6. Click the Statements icon (checklist icon) in the upper left-hand corner of the window to switch to the statements list view.
  7. Locate the Unassigned Chevron. The statements you just unassigned will appear here with an updated count.
  8. Click on the Unassigned Chevron and check the checkbox next to each statement that needs to be reassigned.
  9. Click the Assign icon in the top toolbar.
  10. In the Assign Account window, select the correct account and click Save. The statements will now be properly assigned to the correct account.

Tips & Common Questions

  • Yellow overlapping green = wrong assignment. This is the most common visual signal that statements have been assigned to the wrong account. The overlap causes date conflicts that prevent reconciliation.
  • Unassigning does not delete data. The statements and all their transaction data are preserved. Unassigning only removes the link between the statement and the incorrect account.
  • Read the error message before unassigning. The text box below the error in the reconcile view explains exactly why the statement failed reconciliation — this confirms whether wrong assignment is the root cause.
  • Reconcile after reassigning. Once statements have been moved to the correct account, proceed through the normal reconciliation workflow to confirm the data is clean.